The responsibilities of the post include:

• Support to invoicing and management of internal accountability database;
• Keep track of invoices sent and paid;
• Liaising with the accountability agency;
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands;
• Support to the management of the agenda of directors;
• Organising company events or conferences;
• Ordering stationery and furniture;
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time;
• Manage contract and price negotiations with office vendors, service providers, and office lease;
• Provide general support to visitors;
• Organise international travels of Gauss staff, including the purchase of flights, booking of hotels, travel insurances, and notification to the relevant authorities;
• Coordinate with the quality specialist the administrative process of the company, supporting the implementation of the quality policy of the company and proposing improvements to the overall functioning of Gauss;
• Handle customer inquiries and complaints;
• Administrative support as required;

Required:

• Strong organisation skills;
• Capacities to work within a team;
• Flexibility and adaptability to new challenges and;
• A relevant educational background in Administration, Accounting or similar;
• Experience in working effectively in a team, taking a positive approach to change and challenges;
• Experience in planning and organizing your own workload and dealing with conflicting priorities; comfortable working under pressure and flexibly switching between tasks, often at short notice;
• Using initiative and discretion to action items requiring immediate attention, referring matters to others as appropriate;
• Good oral and written communication skills in Spanish and English, including writing minutes and experience of using a variety of communication methods;
• Good working knowledge of Microsoft Office and experience of working with spreadsheets, database entry and manipulation;
• Ability to maintain electronic diaries of a team and experience of coordinating meetings, both internal and external;
• High levels of professionalism, with the ability to use absolute discretion, initiative, and personal judgment in dealing with sensitive and confidential matters;
• Skills: Communication, Interpersonal, Self-driven, Organisation, Multi-tasking, support encourage and develop team, proactively contribute to creating a good team atmosphere, anticipates and overcomes obstacles, embraces personal challenge, confident, takes ownership for team cohesion, motivated and able to positively motivate others, focused, target driven with a positive, can-do attitude.

How to apply: Send an e-mail with your CV and a motivation letter to gauss@gauss-int.com, specifying “Administrative Specialist” in the title of the e-mail.  Submission deadline:  30/11/2022